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| The name of the Association will be “LUCKNOW ELECTRIC MERCHANTS & CON TRACTORS ASSOCIATION” short name “LEMCA”. |
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REGISTERED OFFICE:
The Registered office of the Association shall always be at G. B. Marg, Lucknow. |
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| MEDIUM OF LANGUAGE :- The Official language of business of the Association shall always be Hindi (Devanagri script) and English only. |
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| PROCESS OF MEETINGS |
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- A notice for the annual/special/general meeting shall be issued to all members by post or through peon at least 15 days before the date fixed for the meeting mentioning therein the place, date, time and business (agenda) to be transacted.
- A notice issued by the Association to any member ‘by post at the registered address intimated by the member, shall be deemed to have been served on the day on which it is posted.
- All matters shall be decided by the majority of votes. Matters, arising at the meeting of the Executive Committee or general body, for which there are no specific rules in the constitution, shall be decided by the members in majority.
- Questions at the annual/special/general meeting shall be decided by a show of hands unless a division is challenged by three members present in person, when the voting shall 4 by ballot.
- If within a reasonable time, say half an hour, from the time fixed for holding of the annual] special/general meeting, quorum is not completed the adjourned meeting shall be held at such date, hour and place as the members present may determine without changing the agenda.
- In the adjourned meeting no fresh proposals will be entertained or in the agenda.
- The proposal by any member of the Association shall be submitted at least clay before the date of the meeting to the Gen. Secretary.
- Quorum for the annual/special/general meeting shall be 25% of the full strength of the Association or 40 members registered on 31st December of last year.
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| EMERGENT MEETING |
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| The emergent meeting of the Executive Committee will be called by the Gen. secretary for urgent matters required to be discussed with the Executive Committee on a notice of at least 24 hours and only those specific matters, for, which the meeting is called, shall only be discussed therein. |
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| SPECIAL MEETING |
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- Special meeting of general body can be called at any time by the Gen. secretary at the instance of the Executive Committee in cases of emergency or on the written request by one third of its members within a month from the date of receipt of such request.
- Any requisition, made by the members, shall clearly set forth object or objects for which special general meeting is proposed to be called and it shall be hande4 over to the Gen. Secretary for necessary action
- Upon the receipt of such requisition the Gen. Secretary shall forthwith proceed to convene special general meeting at the instance of the Executive Committee If within 30 days from the receipt of the requisition, a meeting is not convened, the requisitionists shall have the power to convene themselves the special general meeting in the same manner, as far as possible, as the general meeting is convened by the Association. Fifteen days clear notice shall be given to all the members.
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| ANNUAL MEETING |
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| The annual general meeting of the Association shall be held latest by the end of February every year at the instance of the Executive Committee. |
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| THE ELECTION |
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| The election of the office bearers and members of the Executive Committee shall be held in the annual general meeting every second alternate year. |
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| ELECTION COMMITTEE |
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- The Patron of the Association shall be the Chairman and the past-president shall be the members of the election committee. The election committee will frame the procedure of election according to rules and bye-laws of the Association from time to time. In absence of above, executive body of LEMCA will decide the name of election officer from the senior members of the association.
- Nomination papers for the election of the office bearers and members of the Executive Committee shall be sent to all members of the Association along with the notice of the annual general meet.
- The candidates contesting the election shall submit their nomination papers on prescribed form forwarded by the election committee, to the chairman under sealed cover, which will be opened before the members of the election committee. The candidates not willing to contest the election may withdraw their names in writing before the date of election. No blood relative of the members of election committee can file his nomination for any post.
- The chairman of the election committee shall have one casting vote on top of his own vote as member of the Association at the time of the election
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